Starter Web
$12 source (opens in a new tab)
Monthly
$10/mo billed annually ($120/yr)
For: Small teams
Limits
- 5 seats
- 10 GB storage
Includes
- Shared markdown workspace
- MCP connector
1 more
- AI included
Productivity & writingDocumented overviewLast checked Sep 29, 2026
TeamBrain: Pricing, Features & Best Use Cases
Shared team knowledge workspace that connects to Claude, ChatGPT and other MCP-compatible AI clients.
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Our take: Choose TeamBrain if your team already works in Claude or ChatGPT and needs one shared markdown workspace of files, tasks and decisions that every member's AI can read and write over MCP.
Main limitation: No free tier is shown, and the pricing page could not be read today, so plan limits come from earlier verified research.
Who should use TeamBrain
Choose TeamBrain if your team already works in Claude or ChatGPT and needs one shared markdown workspace of files, tasks and decisions that every member's AI can read and write over MCP. Based on the vendor's documentation, not on a hands-on test.
Best for: Small teams using Claude or ChatGPT together
Also a good fit for
- Agencies working with clients and contractors
- Teams wanting a shared context layer for AI
Consider another tool if no free tier shown on the pricing page
Or if
- Seat, workspace and storage caps per plan (e.g. 5 seats / 10 GB on Starter)
- Requires an account and connecting an external AI client
TeamBrain pricing and usage limits
Prices checked Sep 29, 2026 on the official US pricing page. Official pricing ↗ Prices and limits change often.
Free access and trial conditions
No free tier shown.
Free trial not stated.
Paid plans: what changes as you upgrade
Pro Web
$24 source (opens in a new tab)
Monthly
$20/mo billed annually ($240/yr)
For: Growing teams
Limits
- Higher seat and storage caps than Starter
Includes
- Everything in Starter
Max Web
$49 source (opens in a new tab)
Monthly
$40.83/mo billed annually ($490/yr)
For: Larger teams or agencies
Limits
- Highest self-serve caps
Includes
- Everything in Pro
Enterprise Web
Custom pricing source (opens in a new tab)
Custom
For: Large organizations
Includes
- Custom options
Usage caps, credits and extra costs
Own API key can be used for AI.
Not stated.
What is TeamBrain, and how does it work?
TeamBrain is a shared workspace where a team stores files, notes, decisions and tasks so that the AI assistants each member already uses can read and write the same context. Users connect Claude, ChatGPT or another MCP-compatible client by pasting a TeamBrain address, then ask their AI to save work into the workspace instead of a chat window. The product adds light project management (Kanban boards, calendars, tasks), decision logs with reasoning, collections for organizing by project or client, guest accounts for contractors, comments, and a daily email summary of what changed.
What you provide and what you get back
You provide
- Files and notes saved as markdown
- Instructions given to a connected AI client (Claude, ChatGPT, other MCP clients)
- Tasks, comments and calendar events
You get back
- Shared workspace documents and decision records
- Kanban cards and calendar items
- Daily email summary of changes
- Markdown (.md) export of all files
Where you can use it
- Platforms
- Web
- Account
- Required
- Storage format
- Plain markdown
- AI clients
- Claude, ChatGPT, other MCP clients
- Project tools
- Kanban, calendar, tasks, comments
- Export
- .md files
Where TeamBrain is most useful
Scenarios are worked out by our editors from the documentation; the actual result depends on your input and plan.
Giving every teammate's AI assistant the same project context
- Who
- Small teams where each member uses their own Claude or ChatGPT
- You provide
- Client notes and project files saved to a collection
- Expected result
- Each teammate's AI pulls the same up-to-date project context via MCP
- Plan needed
- Starter and up
- Limitation
- Each member must connect an MCP-capable AI client source (opens in a new tab)
Logging decisions and the reasoning behind them
- Who
- Agencies and remote async teams
- You provide
- A decision made in an AI chat, saved with its reasoning
- Expected result
- A logged decision showing who changed what and why
- Plan needed
- All plans
- Limitation
- Depends on the AI being told to log the decision source (opens in a new tab)
Handing off tasks between team members with context preserved
- Who
- Teams working with contractors and clients
- You provide
- A task plus its context files, assigned to a teammate or guest
- Expected result
- The next person or AI is caught up from the workspace without a briefing
- Plan needed
- Guest access per plan caps
- Limitation
- Guest and seat caps vary by plan source (opens in a new tab)
TeamBrain features and their limits
Markdown-based knowledge storage
Stores team knowledge as plain markdown files that people can read and any AI can parse quickly. Keeps token use low and avoids lock-in.
MCP connector for Claude, ChatGPT and compatible clients
Lets any MCP-capable AI (Claude desktop, Claude Code, ChatGPT) connect by pasting a TeamBrain address. Teammates keep their own AI instead of switching apps.
Kanban boards, calendars and task tracking
Provides Kanban boards, a shared calendar, tasks, comments on docs and asset attachments that the AI can also operate. Replaces a separate lightweight project tool.
Decision log with reasoning capture
Records each decision with the reasoning, author and change history. New members or AIs see why work changed.
TeamBrain pros and cons
Where TeamBrain is strong
- Works with AI tools the team already uses instead of a new chat interface No retraining or migration into a new chat app. documented source (opens in a new tab)
- AI included on every plan, with option to bring your own API key Usage without separate AI billing, or cost control via your own keys. documented source (opens in a new tab)
- Flat plan pricing rather than per-seat Cost does not grow with every added teammate within plan caps. documented source (opens in a new tab)
- Decisions are captured with the reasoning behind them, showing who changed what and why A new teammate or AI joining a client project can see why a decision was made without asking the original person. documented source (opens in a new tab)
- Knowledge is stored as plain markdown and any AI that supports MCP connects directly Claude, ChatGPT or another MCP client can read and update the same team notes without a custom plugin. documented source (opens in a new tab)
Limitations to check before paying
- No free tier shown on the pricing page Teams cannot trial it for free from the plans shown. documented source (opens in a new tab)
- Seat, workspace and storage caps per plan (e.g. 5 seats / 10 GB on Starter) Larger teams must move to a higher tier or custom option. documented source (opens in a new tab)
- Requires an account and connecting an external AI client Needs setup by each member before sharing works. documented source (opens in a new tab)
- Public docs page is an embedded help widget with little readable content Little readable self-serve documentation to consult. documented source (opens in a new tab)
How to use TeamBrain for sharing project context between teammates' AI assistants
Set up TeamBrain
- Create a TeamBrain account and a workspace for your team.
- Copy your workspace's TeamBrain address (MCP URL).
- Add it as a connector in Claude, ChatGPT or another MCP client.
- Invite teammates and guests so their AI clients can connect to the same workspace.
Example: sharing project context between teammates' AI assistants
- Open a collection for a client project.
- Tell your AI: file these meeting notes under this client's folder.
- Ask the AI to log the decision and its reasoning.
- Have a teammate's AI pull the latest on the client.
Review and export the result
- Open the workspace and confirm the new markdown file and decision entry appear.
- Check the teammate's AI answer reflects the saved notes.
- Review the daily email summary for the change.
Pull the latest on this client, then save today's call notes under their folder and log the decision to extend the deadline, with the reason.
TeamBrain integrations and API
Native integrations and export formats
Export: Markdown (.md)
API access and separate billing
TeamBrain has no public API in its official documentation. No API docs found; access is via MCP.
Privacy, data use and commercial rights
Summarized from the vendor's current policies; this is not legal advice and a vendor's badge is not an independent audit.
How your inputs and outputs are handled
Customer Content (files, tasks, comments, decisions) plus name, email and workspace details are stored.
Site states it never reads or trains on customer data.
Deleted items stay in trash for 30 days.
Controls for business users
- Access controls per person
- Guest accounts
Policies: teambrain.co/privacy/
Best TeamBrain alternatives for different needs
"Better suited" is based on documented features and pricing, not on a head-to-head test.
Notion AI: better suited to
Claude: better suited to
ChatGPT: better suited to
Gemini Notebook (formerly NotebookLM): better suited to
| Alternative | When to choose it | Pricing | Limitation | |
|---|---|---|---|---|
| Notion AI | — | — | Compare | |
| Claude | — | — | ||
| ChatGPT | — | — | ||
| Gemini Notebook (formerly NotebookLM) | — | — |
Explore TeamBrain further
TeamBrain pricing, plan by planEvery plan with USD prices, limits and what is free.Best TeamBrain alternativesTools for the same job, by need and starting price.Best AI writing and productivity toolsOur picks in this category, compared by price and free tiers.Prompts for TeamBrainReady-to-copy prompts with their sources.
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TeamBrain FAQ
Does TeamBrain replace Claude or ChatGPT?
No. It sits in the middle and your team keeps using its own AI, which reads and writes the shared workspace. source (opens in a new tab)
How do AI tools connect to TeamBrain?
Through MCP: paste the TeamBrain address into any MCP-compatible client. source (opens in a new tab)
Can I export my data?
Yes. All files are plain markdown and can be downloaded as .md files. source (opens in a new tab)
What happens to deleted files?
They sit in trash for 30 days before removal. source (opens in a new tab)
Is pricing per seat?
Plans are flat tiers with seat caps (Starter: 5 seats, 10 GB) rather than per-seat billing, per earlier research; the pricing page was unreadable today. source (opens in a new tab)
Sources and review methodology
Official sources and verification dates
- TeamBrain homepage homepage · checked Oct 1, 2026
- TeamBrain pricing (blocked today) pricing · checked Oct 1, 2026
- Privacy Policy policy · checked Oct 1, 2026
Not verified: Exact seat/storage caps for Pro and Max; Free trial; Commercial-use terms; API availability.
How we documented and maintain this page
Every fact about TeamBrain above comes from the 3 official pages listed here, last compared on Sep 29, 2026; we have not run TeamBrain ourselves, so it has no editorial score. How we check and re-check pages.
Article updated Oct 10, 2026; prices checked Sep 29, 2026. Outbound links to vendors are plain links; we do not earn commissions. How we review · Report an error