AI Tool Atlas

Productivity & writingDocumented overviewLast checked Oct 2, 2026

Rango: Pricing, Features & Best Use Cases

AI meeting agent with its own email address that joins Zoom, Meet and Teams calls, takes notes and answers when addressed.

Rango homepage screenshot, productivity & writing AI tool

Our take: Rango is a good fit for people in many recurring meetings who want an AI guest with its own email address that takes notes and answers when addressed, in the US or Canada.

Main limitation: Free covers one meeting of up to 30 minutes, paid plans cap monthly meeting hours, and purchase is limited to the US and Canada.

By the AI Tool Atlas editors. Based on the vendor's official documentation; we have not tested this product hands-on. What “documented overview” means

Who should use Rango

Rango is a good fit for people in many recurring meetings who want an AI guest with its own email address that takes notes and answers when addressed, in the US or Canada. Based on the vendor's documentation, not on a hands-on test.

Best for: Sales and customer-facing teams

Also a good fit for

  • People in many recurring meetings

Consider another tool if free tier covers only one meeting of up to 30 minutes

Or if

  • Paid plans cap monthly meeting hours (8 on Starter, 15 on Pro)
  • Notes and transcripts are kept for limited periods (1 week free, 3 months Starter, 1 year Pro)

Rango pricing and usage limits

Prices checked Oct 2, 2026 on the official US pricing page. Official pricing ↗ Prices and limits change often.

Rango pricing page with plans and prices — screenshot of the productivity & writing AI tool, Oct 2, 2026
The official Rango pricing page as we saw it. heyrango.com, captured Oct 2, 2026

Free access and trial conditions

One free meeting.

Free meeting, no card.

Paid plans: what changes as you upgrade

Pro web

$99 source (opens in a new tab)

Monthly

Annual billing gives 2 months free; yearly total not shown.

For: Back-to-back days

Limits

  • 15 hours a month
  • 4 hours per call
1 more
  • Notes kept 1 year

Usage caps, credits and extra costs

Extra hours: 5 for $39, 10 for $72.

Not stated.

What is Rango, and how does it work?

Rango is an AI agent that is invited to video calls by email like a human guest. It joins Zoom, Google Meet or Microsoft Teams meetings, listens, and responds out loud when someone says "Hey Rango". It produces summaries, decisions, action items and searchable transcripts, remembers past calls so users can ask questions about them, and can connect to tools such as Slack, Google Calendar, Notion, HubSpot and Jira for follow-up actions.

Rango homepage — screenshot of the productivity & writing AI tool, Oct 2, 2026
Rango's official site: how the product presents itself. heyrango.com, captured Oct 2, 2026

What you provide and what you get back

How Rango works: what you provide, where it runs and what you get backYOU PROVIDEYour inputMeeting link or calendar invite t…Spoken questions starting with He…PRODUCTIVITY & WRITINGRangofrom $39 (Extra hours)free tier availableaccount requiredchecked Oct 2, 2026YOU GET BACKThe resultSummary, decisions and action ite…Searchable transcriptinput → Rango → output · from the vendor's own pages, no hands-on test unless stated
What you give Rango and what comes back, from its documentation

You provide

  • Meeting link or calendar invite to the agent's email
  • Spoken questions starting with Hey Rango

You get back

  • Summary, decisions and action items
  • Searchable transcript

Where you can use it

Account
Required
Meeting apps
Zoom, Meet, Teams source (opens in a new tab)
Starter hours
8/mo source (opens in a new tab)
Availability
US and Canada source (opens in a new tab)

What people use Rango for

Scenarios are worked out by our editors from the documentation; the actual result depends on your input and plan.

Sales demo calls with a live assistant

Who
Sales teams
You provide
Demo call invite
Expected result
Live answers and call notes
Plan needed
Starter or Pro
Limitation
8 or 15 hours a month source (opens in a new tab)

Meeting notes and action items

Who
Busy managers
You provide
Recurring meetings
Expected result
Action items per call
Plan needed
Starter
Limitation
Notes kept 3 months source (opens in a new tab)

Searching past meetings for commitments

Who
Account owners
You provide
Past meetings
Expected result
Searchable commitments
Plan needed
Pro
Limitation
Retention 1 year on Pro source (opens in a new tab)

Rango features and their limits

Rango homepage — screenshot of the productivity & writing AI tool, Oct 2, 2026
Feature overview on the official site. heyrango.com, captured Oct 2, 2026

Joins calls via its own email address

Gives the agent an address you invite like a guest. Needs nothing installed.

Access: All plans.Limit: Only Zoom, Meet and Teams. source (opens in a new tab)

Responds to a spoken wake phrase

Replies out loud only when someone says Hey Rango. Avoids accidental interruptions.

Access: All plans.Limit: Mentions in passing do nothing. source (opens in a new tab)

Summaries, decisions and action items

Writes summaries and action items after each call. Saves note-taking.

Access: All plans.Limit: Retention differs by plan. source (opens in a new tab)

Searchable transcripts and meeting memory

Keeps transcripts searchable and remembers past calls; lets you find commitments. Lets you find commitments.

Access: Retention 1 week, 3 months or 1 year.Limit: Limited retention. source (opens in a new tab)

Rango: strengths and limits

Where Rango is strong

Limitations to check before paying

  • Free tier covers only one meeting of up to 30 minutes Free is one meeting only. documented source (opens in a new tab)
  • Paid plans cap monthly meeting hours (8 on Starter, 15 on Pro) Hours are capped. documented source (opens in a new tab)
  • Notes and transcripts are kept for limited periods (1 week free, 3 months Starter, 1 year Pro) US and Canada only for purchase. documented source (opens in a new tab)
  • Pricing page says it is available for purchase only in the US and Canada Notes expire on shorter plans. documented source (opens in a new tab)

How to use Rango for getting an AI note-taker into meetings

Set up Rango

  1. Claim an agent on heyrango.com.
  2. Copy its email address.
  3. Add it to a calendar invite or paste a meeting link.

Example: getting an AI note-taker into meetings

  1. Invite the agent to a call.
  2. Say Hey Rango, what did we decide?
  3. End the call.
  4. Open the summary.

Review and export the result

  1. Verify action items against your recollection.
  2. Check minutes used.
Example prompt suggested by our editors (not a recorded output of the product)
Hey Rango, what did we decide about the launch date?

Rango API

Rango pricing page with plans and prices — screenshot of the productivity & writing AI tool, Oct 2, 2026
Plan comparison on the official pricing page. heyrango.com, captured Oct 2, 2026

API access and separate billing

Rango has no public API in its official documentation. Not stated in fetched pages.

Privacy, data use and commercial rights

Summarized from the vendor's current policies; this is not legal advice and a vendor's badge is not an independent audit.

How your inputs and outputs are handled

Meeting audio is processed in your workspace.

Notes: 1 week Free, 3 months Starter, 1 year Pro.

Controls for business users

  • Workspace isolation at database level

Other tools to consider instead of Rango

"Better suited" is based on documented features and pricing, not on a head-to-head test.

Otter.ai: better suited to

Microsoft Copilot: better suited to

Gemini Notebook (formerly NotebookLM): better suited to

Alternatives
AlternativeWhen to choose itPricingLimitation
Otter.ai——
Microsoft Copilot——
Gemini Notebook (formerly NotebookLM)——

Explore Rango further

Rango pricing, plan by planEvery plan with USD prices, limits and what is free.Best Rango alternativesTools for the same job, by need and starting price.Best AI writing and productivity toolsOur picks in this category, compared by price and free tiers.

Tools and guides near Rango

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    Rango FAQ

    Which meeting apps does Rango work with?

    Google Meet, Zoom and Microsoft Teams.

    Does Rango record silently?

    No, it joins as a named guest and posts a message explaining how to talk to it.

    How are Rango hours counted?

    By the minute while the agent is in the room.

    Where does Rango store data?

    In your own workspace on heyrango.ai, separated at the database level.

    Where can Rango be bought?

    The United States and Canada.

    Sources and review methodology

    Official sources and verification dates

    Not verified: Annual price not shown.; Page not available: https://heyrango.com/docs.

    How we documented and maintain this page

    Every fact about Rango above comes from the 3 official pages listed here, last compared on Oct 2, 2026; we have not run Rango ourselves, so it has no editorial score. How we check and re-check pages.

    Article updated Oct 10, 2026; prices checked Oct 2, 2026. Outbound links to vendors are plain links; we do not earn commissions. How we review · Report an error