AI Tool Atlas

Productivity & writingDocumented overviewLast checked Oct 2, 2026

ProposAI: Pricing, Features & Best Use Cases

Tender and bid response software that maps tender packs into answer plans, drafts from your evidence and runs buyer-style readiness reviews.

ProposAI homepage screenshot, productivity & writing AI tool

Our take: ProposAI fits bid teams that respond to tenders and want extracted requirements, evidence-grounded drafts and review checks, starting free.

Main limitation: Prices are shown in pounds only, and the Free plan covers 2 projects, 10 uploads and 50 AI drafts.

By the AI Tool Atlas editors. Based on the vendor's official documentation; we have not tested this product hands-on. What “documented overview” means

Who ProposAI fits

ProposAI fits bid teams that respond to tenders and want extracted requirements, evidence-grounded drafts and review checks, starting free. Based on the vendor's documentation, not on a hands-on test.

Best for: Bid and tender teams

Also a good fit for

  • Proposal managers

Consider another tool if prices shown in GBP, not USD

Or if

  • Free plan limited to 2 projects, 10 uploads and 50 AI drafts per period
  • Free and Bid-Assistant plans include 1 organisation member

ProposAI pricing and usage limits

Prices checked Oct 2, 2026 on the official US pricing page. Official pricing ↗ Prices and limits change often.

ProposAI pricing page with plans and prices — screenshot of the productivity & writing AI tool, Oct 2, 2026
The official ProposAI pricing page as we saw it. proposai.io, captured Oct 2, 2026

Free access and trial conditions

Free plan, no card.

None.

Paid plans: what changes as you upgrade

Usage caps, credits and extra costs

Not stated.

Not stated.

What is ProposAI, and how does it work?

ProposAI turns tender packs such as ITTs and PQQs into a structured answer plan by extracting questions, deadlines, scoring cues and word limits. It drafts responses from a team's own collateral library, links drafts to source material and offers readiness reviews that flag unsupported claims before submission.

ProposAI homepage — screenshot of the productivity & writing AI tool, Oct 2, 2026
ProposAI's official site: how the product presents itself. proposai.io, captured Oct 2, 2026

What you provide and what you get back

How ProposAI works: what you provide, where it runs and what you get backYOU PROVIDEYour inputTender packs such as ITTs and PQQsCompany collateral libraryPRODUCTIVITY & WRITINGProposAIfree tier, paid price not publish…free tier availableaccount requiredchecked Oct 2, 2026YOU GET BACKThe resultAnswer planSource-linked draft answersinput → ProposAI → output · from the vendor's own pages, no hands-on test unless stated
What you give ProposAI and what comes back, from its documentation

You provide

  • Tender packs such as ITTs and PQQs
  • Company collateral library

You get back

  • Answer plan
  • Source-linked draft answers

Where you can use it

Account
Required
Bid-Manager drafts
5,000 source (opens in a new tab)

Best use cases for ProposAI

Scenarios are worked out by our editors from the documentation; the actual result depends on your input and plan.

Responding to tenders and RFPs

Who
Bid managers
You provide
Tender pack
Expected result
Structured answer plan
Plan needed
Free or paid
Limitation
Upload limits source (opens in a new tab)

Building an answer plan from a tender pack

Who
Bid writers
You provide
Collateral library
Expected result
Drafts with sources
Plan needed
Bid-Assistant and up
Limitation
Drafts per period source (opens in a new tab)

Drafting bid answers from approved evidence

Who
Reviewers
You provide
Draft answers
Expected result
Readiness review flags
Plan needed
Paid
Limitation
Reviews limited: 3, 25, 50 source (opens in a new tab)

Key features and their practical limits

ProposAI homepage — screenshot of the productivity & writing AI tool, Oct 2, 2026
Feature overview on the official site. proposai.io, captured Oct 2, 2026

Requirement and question extraction

Pulls questions, deadlines, scoring cues and word limits from tender documents. Saves manual reading.

Access: All plans.Limit: Runs limited per period. source (opens in a new tab)

Document-order answer plan

Orders the answer plan to follow the tender document. Keeps structure aligned.

Access: All plans.Limit: Detail not shown. source (opens in a new tab)

Evidence-grounded AI drafts

Drafts from your uploaded evidence; keeps content grounded. Keeps content grounded.

Access: 50 drafts on Free to 5,000 on Bid-Manager.Limit: Draft counts. source (opens in a new tab)

Source-linked drafts

Links drafts to source material; allows checking claims. Allows checking claims.

Access: All plans.Limit: Needs good sources. source (opens in a new tab)

Pros, cons and deal-breakers

Reasons to choose ProposAI

Check before paying for ProposAI

How to use ProposAI for responding to a tender

Set up ProposAI

  1. Sign up free.
  2. Create a project.
  3. Upload your collateral.

Example: responding to a tender

  1. Upload the tender pack.
  2. Review the answer plan.
  3. Generate a draft.
  4. Run a readiness review.

Review and export the result

  1. Check sources behind claims.
  2. Compare word limits.

ProposAI API

ProposAI pricing page with plans and prices — screenshot of the productivity & writing AI tool, Oct 2, 2026
Plan comparison on the official pricing page. proposai.io, captured Oct 2, 2026

API access and separate billing

ProposAI has no public API in its official documentation. Not stated in fetched pages.

Privacy, data use and commercial rights

Summarized from the vendor's current policies; this is not legal advice and a vendor's badge is not an independent audit.

How your inputs and outputs are handled

Tender packs and collateral are uploaded.

Controls for business users

  • Enterprise private models and zero data retention

Explore ProposAI further

ProposAI pricing, plan by planEvery plan with USD prices, limits and what is free.Best AI writing and productivity toolsOur picks in this category, compared by price and free tiers.

Related to ProposAI

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    ProposAI FAQ

    How many AI drafts does ProposAI Free include?

    50 per billing period.

    How much is the annual discount?

    Annual billing saves 10%.

    How many members does Bid-Manager include?

    Ten.

    Does ProposAI offer an air-gapped option?

    Yes, on Enterprise.

    What does a ProposAI AI review do?

    Scores answers like an evaluator and flags risks.

    Sources and review methodology

    Official sources and verification dates

    Not verified: USD pricing not published.; Page not available: https://proposai.io/docs.

    How we documented and maintain this page

    Every fact about ProposAI above comes from the 3 official pages listed here, last compared on Oct 2, 2026; we have not run ProposAI ourselves, so it has no editorial score. How we check and re-check pages.

    Article updated Oct 10, 2026; prices checked Oct 2, 2026. Outbound links to vendors are plain links; we do not earn commissions. How we review · Report an error