AI Tool Atlas

Productivity & writingDocumented overviewLast checked Oct 1, 2026

Kolva: Pricing, Features & Best Use Cases

Browser-based workspace that records meetings and turns them into summaries, tasks, notes and searchable documents.

Kolva homepage screenshot, productivity & writing AI tool

Our take: Kolva suits people who want bot-free Chrome meeting recording with transcripts, summaries and tasks and who prefer paying per hour or a flat unlimited fee.

Main limitation: Prices are published in GBP and EUR only, so USD cost cannot be confirmed.

By the AI Tool Atlas editors. Based on the vendor's official documentation; we have not tested this product hands-on. What “documented overview” means

Who Kolva fits

Kolva suits people who want bot-free Chrome meeting recording with transcripts, summaries and tasks and who prefer paying per hour or a flat unlimited fee. Based on the vendor's documentation, not on a hands-on test.

Best for: People who attend occasional meetings

Also a good fit for

  • Users who prefer usage-based billing

Consider another tool if pricing shown in EUR and GBP, not USD

Or if

  • Unlimited plans have fair-use hour caps (40 h or 100 h per month)
  • Requires an account

Kolva pricing and usage limits

Prices checked Oct 1, 2026 on the official US pricing page. Official pricing ↗ Prices and limits change often.

Kolva pricing page with plans and prices — screenshot of the productivity & writing AI tool, Oct 2, 2026
The official Kolva pricing page as we saw it. kolva.io, captured Oct 2, 2026

Free access and trial conditions

Pay-as-you-go starts at GBP 0/month with no subscription.

EUR 2 free credit per month for the first 2 months, no card required.

Paid plans: what changes as you upgrade

Pay as you go web

See official pricing source (opens in a new tab)

Shown as 20p/hr (pricing page) and EUR 0.24/hr (home page); no USD price.

For: Occasional meetings

Limits

  • Pay per AI action from your credit balance
  • Spending cap can be set monthly

Includes

  • Meeting transcription from 20p/hr
  • Speaker naming
1 more
  • Quick notes, RAG search and MCP

Unlimited web

See official pricing source (opens in a new tab)

Month

Shown as GBP 14/month; no USD price.

For: People in meetings most days

Limits

  • Fair use 40h/mo, then standard model

Includes

  • Best transcription model by default
  • AI chat on standard models
1 more
  • Meeting series intelligence

Unlimited Pro web

See official pricing source (opens in a new tab)

Month

Shown as GBP 28/month; no USD price.

For: Heavy meeting loads

Limits

  • Fair use 100h/mo, then standard model

Includes

  • Premium AI chat models
  • Entity detection and sentiment

Usage caps, credits and extra costs

Storage beyond 100 MB free is EUR 0.60/GB per month; each AI action shows its cost in usage history.

Not stated on the pricing page.

What is Kolva, and how does it work?

Kolva is a workspace for meetings, notes, tasks and documents. It records calls from the browser (Chrome) without a meeting bot and produces transcripts, summaries and action lists. It also offers AI task breakdown, document upload with natural-language search, a PIN-protected vault and Claude MCP and email integrations. It states that user data stays in the EU.

Kolva homepage — screenshot of the productivity & writing AI tool, Oct 2, 2026
Kolva's official site: how the product presents itself. kolva.io, captured Oct 2, 2026

What you provide and what you get back

How Kolva works: what you provide, where it runs and what you get backYOU PROVIDEYour inputBrowser tab audio from Zoom, Team…Uploaded documents (PDF, Word)Emails to turn into tasksPRODUCTIVITY & WRITINGKolvaWebfree tier, paid price not publish…free tier availableaccount requiredchecked Oct 1, 2026YOU GET BACKThe resultTranscript with named speakersAI summary and action itemsTask breakdowns with subtasksinput → Kolva → output · from the vendor's own pages, no hands-on test unless stated
What you give Kolva and what comes back, from its documentation

You provide

  • Browser tab audio from Zoom, Teams or Meet
  • Uploaded documents (PDF, Word)
  • Emails to turn into tasks

You get back

  • Transcript with named speakers
  • AI summary and action items
  • Task breakdowns with subtasks

Where you can use it

Platforms
Web
Account
Required
Recording method
Chrome tab audio, no bot
Supported calls
Zoom, Teams, Meet
Free storage
100 MB, then EUR 0.60/GB/month
Data location
Stated as EU

Where Kolva is most useful

Scenarios are worked out by our editors from the documentation; the actual result depends on your input and plan.

Recording and summarizing Zoom, Teams or Meet calls

Who
Freelancers and consultants with a few client calls a month
You provide
A client call recorded from a Chrome tab
Expected result
Transcript, summary and action list saved in the workspace
Plan needed
Pay as you go
Limitation
Recording is described as Chrome-only source (opens in a new tab)

Generating action items from meetings

Who
Managers running many recurring meetings
You provide
Weekly team calls
Expected result
Series-level notes and action items across meetings
Plan needed
Unlimited
Limitation
Fair use caps at 40 hours a month before the standard model source (opens in a new tab)

Searching uploaded documents in natural language

Who
Researchers and admins with document piles
You provide
Uploaded PDFs and Word files
Expected result
Natural-language answers from RAG search over the documents
Plan needed
Pay as you go
Limitation
100 MB storage free, then paid per GB source (opens in a new tab)

Kolva features and their limits

Kolva homepage — screenshot of the productivity & writing AI tool, Oct 2, 2026
Feature overview on the official site. kolva.io, captured Oct 2, 2026

Browser meeting recording without a bot

Records a call from a Chrome tab by capturing shared tab audio, so no bot joins the meeting. Participants see no extra attendee.

Access: All plansLimit: Documented for Chrome only. source (opens in a new tab)

AI transcripts and summaries

Turns recordings into a transcript and summary using AI models. Saves manual note taking.

Access: All plans; best model by default on UnlimitedLimit: Quality of the standard model after the fair-use cap is not detailed. source (opens in a new tab)

Speaker naming

Learns speaker names across meetings and labels them in transcripts. Makes transcripts attributable.

Access: All plansLimit: Accuracy figures are not published. source (opens in a new tab)

AI task generation and subtasks

Generates tasks from meetings or emails and splits goals into subtasks with time estimates. Moves from notes to a plan.

Access: All plans, billed per task on pay-as-you-goLimit: Cost is about EUR 0.01 per breakdown, estimate only. source (opens in a new tab)

Kolva pros and cons

Where Kolva is strong

Limitations to check before paying

How to use Kolva for recording and summarizing a meeting

Kolva documentation — screenshot of the productivity & writing AI tool, Oct 2, 2026
Kolva documentation: where the steps below come from. kolva.io, captured Oct 2, 2026

Set up Kolva

  1. Open kolva.io in Chrome and sign up (no card needed for the free credit)
  2. Open the meetings page and allow tab audio sharing when prompted
  3. Set a monthly spending cap in settings if using pay-as-you-go

Example: recording and summarizing a meeting

  1. Start recording, then join your Zoom, Teams or Meet call in another tab and share that tab's audio
  2. End the meeting to generate transcript, summary and action items
  3. Name the speakers so Kolva can recognise them next time
  4. Turn action items into tasks and break them into subtasks

Review and export the result

  1. Read the transcript against the recording for missed speakers
  2. Check the usage history to confirm the cost of the meeting

Kolva API

Kolva documentation — screenshot of the productivity & writing AI tool, Oct 2, 2026
Kolva documentation (continued). kolva.io, captured Oct 2, 2026

API access and separate billing

Kolva has no public API in its official documentation. No public API stated; MCP integration mentioned. API documentation ↗

Privacy, data use and commercial rights

Summarized from the vendor's current policies; this is not legal advice and a vendor's badge is not an independent audit.

How your inputs and outputs are handled

Account data, tasks, uploaded documents and meeting recordings and transcripts are stored; AI features send content to OpenAI, Anthropic and Google when used.

Policy states user data is never used to train AI models, and provider contracts prohibit it.

Deleted content is purged within 30 days; AI providers may hold data about 48 hours for abuse prevention.

Commercial use and plan restrictions

Not stated.

None stated; policy applies to all plans.

Controls for business users

  • Monthly spending cap
  • PIN-protected vault

Policies: kolva.io/privacy

Kolva alternatives by need

"Better suited" is based on documented features and pricing, not on a head-to-head test.

Otter.ai: better suited to

Gemini Notebook (formerly NotebookLM): better suited to

Notion AI: better suited to

Alternatives
AlternativeWhen to choose itPricingLimitation
Otter.ai——
Gemini Notebook (formerly NotebookLM)——
Notion AI——Compare

Explore Kolva further

Kolva pricing, plan by planEvery plan with USD prices, limits and what is free.Best Kolva alternativesTools for the same job, by need and starting price.Best AI writing and productivity toolsOur picks in this category, compared by price and free tiers.

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    Kolva FAQ

    What happens when my Kolva credit runs out?

    AI features pause while everything else keeps working and your data stays safe until you top up. source (opens in a new tab)

    How much transcription is included on the Unlimited plan?

    Unlimited is fair use at 40 hours a month (100 on Pro); beyond that recordings continue on the standard model rather than being cut off. source (opens in a new tab)

    Does Kolva add a bot to my Zoom or Teams call?

    No. It records from a Chrome tab by sharing tab audio, so no bot joins the meeting. source (opens in a new tab)

    Does Kolva train AI models on my meetings?

    No. The privacy policy says content is never used for training and provider contracts prohibit it, though providers may keep data about 48 hours for abuse checks. source (opens in a new tab)

    Is there a USD price for Kolva?

    Not on the pages checked: prices appear in GBP (GBP 14 and 28 a month) and EUR (EUR 0.24 an hour). source (opens in a new tab)

    Sources and review methodology

    Official sources and verification dates

    Not verified: USD pricing; Mobile or desktop apps; Public API; Commercial use terms.

    How we documented and maintain this page

    Every fact about Kolva above comes from the 5 official pages listed here, last compared on Oct 1, 2026; we have not run Kolva ourselves, so it has no editorial score. How we check and re-check pages.

    Article updated Oct 2, 2026; prices checked Oct 1, 2026. Outbound links to vendors are plain links; we do not earn commissions. How we review · Report an error