Head-to-head · profiles checked Oct 5, 2026
Fireflies.ai fits teams that want per-seat pricing, an API on every plan and video recording; Otter.ai fits individuals who want 300 free monthly transcription minutes and desktop apps. Fireflies.ai Pro is $18 per seat monthly ($10 annually); Otter.ai Pro is $16.99 per user monthly ($8.33 annually). Fireflies.ai and Otter.ai both have a free plan.
We based this comparison on our verified profiles of Fireflies.ai (checked 2026-10-05) and Otter.ai (checked 2026-10-01), with no third-party benchmarks and no vendor payments, and we ran no benchmark of our own.
Fireflies.ai suits teams and sales or recruiting calls that want per-seat pricing, an API and a Chrome extension listed on the plan page. Otter.ai suits individual professionals, students and media users who want a free plan with 300 monthly transcription minutes and apps for Mac, Windows, iOS and Android. Otter.ai restricts API access to Enterprise, while Fireflies.ai has broader API access: it lists API access among its features. Fireflies.ai and Otter.ai both have a free plan, so test each tool on a real meeting before paying.
Based on our profiles of Fireflies.ai (pricing checked 2026-10-05) and Otter.ai (pricing checked 2026-09-29, verified 2026-10-01); no benchmark was run.
Our own captures of each vendor's public pages. Click a frame for the full-size image.
If you only want the answer, this is the table. Everything below is the evidence from the two documented profiles.
| You want to | Use | Why |
|---|---|---|
| Record and transcribe a team meeting | Either | Fireflies.ai and Otter.ai both transcribe calls with speaker recognition and produce summaries. |
| Get action items after a call | Either | Fireflies.ai lists action items in its summaries; Otter.ai lists summaries with action items and decisions. |
| Search across past calls | Either | Fireflies.ai searches past calls with AskFred; Otter.ai has AI Chat across meetings. |
| Transcribe a lecture or recorded interview | Otter.ai | Otter.ai lists lecture and media interview transcription as use cases. |
| Sync call notes to Salesforce or HubSpot | Otter.ai | Otter.ai lists Salesforce and HubSpot integrations on Pro and above. |
| Record a Google Meet call without a visible bot | Fireflies.ai | Fireflies.ai lists a Chrome extension for bot-free Meet recording. |
| Record video as well as audio | Fireflies.ai | Fireflies.ai lists video recording on Pro. |
| Record from a Mac or Windows desktop app | Otter.ai | Otter.ai lists Mac and Windows apps; Fireflies.ai does not state a desktop app. |
| Connect your own software through an API | Fireflies.ai | Fireflies.ai lists API access on its plans; Otter.ai limits its API to Enterprise. |
| Run long meetings on a mid-tier plan | Otter.ai | Otter.ai Business allows 4 hours per meeting; Fireflies.ai does not state a meeting length limit. |
| Plan | Tool | Price | Limits |
|---|---|---|---|
| Fireflies.ai Free | Fireflies.ai | $0 | Limited AI summaries; 400 mins of storage per team; 20 AI credits |
| Fireflies.ai Pro | Fireflies.ai | $18/seat/mo ($10 billed annually) | 8,000 mins storage per seat; 20 AI credits |
| Fireflies.ai Business | Fireflies.ai | $29/seat/mo ($19 billed annually) | Unlimited storage; 30 AI credits |
| Fireflies.ai Enterprise | Fireflies.ai | $39/seat/mo, annual only | Unlimited storage; 50 AI credits |
| Otter.ai Basic | Otter.ai | $0 | 300 monthly transcription minutes; 3 lifetime file imports; 30 minutes per meeting |
| Otter.ai Pro | Otter.ai | $16.99/user/mo ($8.33 annual) | 1,200 recording minutes per month; 10 file imports per month; 90 minutes per meeting |
| Otter.ai Business | Otter.ai | $30/user/mo (promo $24) | Unlimited recordings and file imports; 4 hours per meeting |
| Otter.ai Enterprise | Otter.ai | Custom, via demo | Unlimited concurrent meetings; custom retention and data controls |
USD as published on each vendor's pricing page, checked Oct 5, 2026. Fireflies.ai pricing in full · Otter.ai pricing in full
| Fireflies.ai | Otter.ai | |
|---|---|---|
| Meeting length | Not stated | Basic 30 min, Pro 90 min, Business and Enterprise 4 hours |
| Storage / recording minutes | Free 400 mins per team, Pro 8,000 mins per seat, Business and Enterprise unlimited | Basic 300 monthly minutes, Pro 1,200 monthly recording minutes, Business unlimited recordings |
| AI usage | 20 AI credits on Free and Pro, 30 on Business, 50 on Enterprise | AI Chat queries: Basic 20 per month, Pro 50, Business and Enterprise 200 |
| Seats / team | Per-seat pricing on every paid plan | Basic and Pro 5 max members, Business 25 billed users, Enterprise unlimited |
| Feature | Fireflies.ai | Otter.ai |
|---|---|---|
| Live meeting transcription | Yes | Yes |
| AI summaries | Yes (limited on Free) | Yes |
| Speaker identification | Yes | Yes |
| Video recording | Yes | Not stated |
| Chrome extension | Yes | Yes |
| Desktop app | Not stated | Yes (Mac, Windows) |
| Mobile apps | Yes (Android, iOS) | Yes (iOS, Android) |
| CRM integrations | Not stated | Yes (Salesforce, HubSpot) |
| API | Yes | Enterprise only |
| Fireflies.ai | Otter.ai | |
|---|---|---|
| Training on your data | Homepage says data is never used for AI training | Policy effective June 16, 2026 does not explicitly permit training on user content |
| Retention | Custom data retention on Enterprise | Custom retention on Business and Enterprise; default not specified |
| Business controls | SOC 2 Type II, GDPR, private storage, SSO and SCIM; HIPAA on Enterprise | Custom retention, export and sharing permissions, activity logs on Business and up; HIPAA as an Enterprise add-on |
Taken from each vendor's published policy pages at the time of our check. Policies change; the source links are at the bottom.
Fireflies.ai is an AI notetaker that records, transcribes and summarizes meetings.
Free stops at: Limited AI summaries, 400 mins of storage/team
Verified fireflies.ai (opens Fireflies.ai website in a new tab)
Free · paid from $18/mo US · checked Oct 5
AI meeting assistant that records, transcribes and summarizes Zoom, Teams and Google Meet calls with AI chat across meetings.
Free stops at: 300 monthly transcription minutes per user, 3 lifetime audio/video file imports
Free · paid from $16.99/mo US · checked Sep 29
Billed annually, Otter.ai Pro is $8.33 and Fireflies.ai Pro is $10 per month. Billed monthly, Otter.ai Pro is $16.99 and Fireflies.ai Pro is $18. Otter.ai promotional discounts were shown at check time.
Yes, Fireflies.ai and Otter.ai both have a free plan. Fireflies.ai has a free forever plan with limited AI summaries. Otter.ai Basic gives 300 monthly transcription minutes but only 3 lifetime file imports.
Fireflies.ai has broader API access: it lists API access among its features. Otter.ai offers its API and webhooks on the Enterprise plan only.
Otter.ai lists Mac and Windows apps along with iOS, Android and Chrome. Fireflies.ai lists a mobile app for Android and iOS and a Chrome extension; a desktop app is not stated.
Only official vendor pages. No third-party benchmarks, forum threads or press were used. How we review.
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