LaunchBay: Pricing, Features & Best Use Cases

Our take: LaunchBay is a fit for agencies, consultants and implementation teams that want branded client portals and onboarding automation, priced per team member.

Main limitation: Pricing is per team member, white-labeling needs higher plans, and Premium requires 3 members.

By the AI Tool Atlas editors. Based on the vendor's official documentation; we have not tested this product hands-on. What “documented overview” means

Who should use LaunchBay

LaunchBay is a fit for agencies, consultants and implementation teams that want branded client portals and onboarding automation, priced per team member. Based on the vendor's documentation, not on a hands-on test.

Best for: Agencies

Also a good fit for

Consultants
B2B SaaS implementation teams

Consider another tool if priced per team member

Or if

White-labeling is on higher plans
Premium tier requires 3 team members

LaunchBay pricing and usage limits

Prices checked Oct 2, 2026 on the official US pricing page. Official pricing ↗ Prices and limits change often.

The official LaunchBay pricing page as we saw it. launchbay.com, captured Oct 2, 2026

Free access and trial conditions

Try for free option.

Available.

Paid plans: what changes as you upgrade

Essentials web

$29 per team member per month, billed monthly source (opens in a new tab)

Monthly

$19 per member per month billed annually.

For: Individuals

Limits

5 contracts/month

Standard web

$59 per team member per month, billed monthly source (opens in a new tab)

Monthly

$49 per member per month billed annually.

For: Teams

Limits

20 contracts/month

Premium web

$79 per team member per month, billed monthly source (opens in a new tab)

Monthly

$69 per member per month billed annually; 3 members required on one set.

For: Bigger teams

Limits

40 contracts/month

Includes

LaunchAI chat and agents
MCP connector

Usage caps, credits and extra costs

Implementation services via sales.

Not stated.

What is LaunchBay, and how does it work?

LaunchBay is client onboarding and portal software that lets agencies, consultants and software implementation teams onboard clients, run projects and automate follow-ups in a branded platform. The site also lists the brand Motion.io. It offers branded client portals, intake forms, automated reminders, project templates, invoicing and contracts, plus AI agents that flag at-risk accounts and an option to run it from AI assistants such as Claude, ChatGPT and Gemini.

LaunchBay's official site: how the product presents itself. launchbay.com, captured Oct 2, 2026

What you provide and what you get back

What you give LaunchBay and what comes back, from its documentation

You provide

Client details and documents
Project templates

You get back

Client portal
Automated reminders and tasks

Where you can use it

Account: Required
Projects: Unlimited source (opens in a new tab)
Clients: Unlimited source (opens in a new tab)
Contracts: 5/20/40 per month source (opens in a new tab)

Where LaunchBay is most useful

Scenarios are worked out by our editors from the documentation; the actual result depends on your input and plan.

Customer onboarding

Who: Agencies
You provide: Client intake
Expected result: Branded portal and tasks
Plan needed: Essentials
Limitation: Per member pricing source (opens in a new tab)

Software implementation projects

Who: Implementation teams
You provide: Project template
Expected result: Client onboarding workflow
Plan needed: Standard
Limitation: Integrations on Standard source (opens in a new tab)

Agency client delivery

Who: Consultants
You provide: Contracts and invoices
Expected result: Signed contracts and payments
Plan needed: Essentials
Limitation: 5 contracts monthly source (opens in a new tab)

LaunchBay features and their limits

Feature overview on the official site. launchbay.com, captured Oct 2, 2026

Branded or white-labeled client portals

Gives clients a branded or white-labeled portal opened by magic link. No client logins.

Access: White-label on higher plans.Limit: Domain options vary. source (opens in a new tab)

Intake forms and document requests

Collects client information with forms and document requests. Cuts email chasing.

Access: All plans.Limit: Forms limits not stated. source (opens in a new tab)

Automated reminders and workflows

Sends reminders and runs workflows; keeps projects moving. Keeps projects moving.

Access: Standard and up.Limit: Essentials lacks some. source (opens in a new tab)

Reusable project templates

Reuses project templates; standardizes delivery. Standardizes delivery.

Access: All plans.Limit: Detail limited. source (opens in a new tab)

Pros, cons and deal-breakers

Where LaunchBay is strong

Unlimited projects and clients on listed plans Unlimited clients and projects. documented source (opens in a new tab)
Portal access by magic link without client logins Magic links. documented source (opens in a new tab)
Try for free option on plans Free trial. documented source (opens in a new tab)

Limitations to check before paying

Priced per team member Priced per seat. documented source (opens in a new tab)
White-labeling is on higher plans White-label costs more. documented source (opens in a new tab)
Premium tier requires 3 team members Premium needs sales. documented source (opens in a new tab)

How to use LaunchBay for onboarding clients through a portal

Set up LaunchBay

Click Try for Free.
Create a branded portal.
Add a template.

Example: onboarding clients through a portal

Create intake form.
Invite client by magic link.
Request documents.
Set reminders.

Review and export the result

View as client.
Confirm reminders send.

LaunchBay API

Plan comparison on the official pricing page. launchbay.com, captured Oct 2, 2026

API access and separate billing

LaunchBay has no public API in its official documentation. Not stated in fetched pages.

Privacy, data use and commercial rights

Summarized from the vendor's current policies; this is not legal advice and a vendor's badge is not an independent audit.

How your inputs and outputs are handled

Client documents and forms.

Controls for business users

Password protected portals

Other tools to consider instead of LaunchBay

"Better suited" is based on documented features and pricing, not on a head-to-head test.

Zapier: better suited to

Notion AI: better suited to

Alternatives
Alternative	When to choose it	Pricing	Limitation
Zapier		—	—	Compare
Notion AI		—	—	Compare

Explore LaunchBay further

LaunchBay pricing, plan by planEvery plan with USD prices, limits and what is free.Best LaunchBay alternativesTools for the same job, by need and starting price.Best AI writing and productivity toolsOur picks in this category, compared by price and free tiers.

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LaunchBay user reviews

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LaunchBay FAQ

How is LaunchBay priced?

Per team member per month; Essentials is $29 monthly or $19 billed annually.

Do LaunchBay clients need logins?

No, portals open through magic links.

Which integrations does LaunchBay list?

Zapier, Slack, Calendly and HubSpot.

How many contracts does LaunchBay Standard allow?

20 per month.

Does LaunchBay offer setup help?

Yes, implementation services via sales.

Sources and review methodology

Official sources and verification dates

LaunchBay home homepage · checked Oct 2, 2026
LaunchBay Pricing pricing · checked Oct 2, 2026

Not verified: Plan feature lists differ between toggle views.; Page not available: https://launchbay.com/privacy; Page not available: https://launchbay.com/docs.

How we documented and maintain this page

Every fact about LaunchBay above comes from the 2 official pages listed here, last compared on Oct 2, 2026; we have not run LaunchBay ourselves, so it has no editorial score. How we check and re-check pages.

Article updated Oct 2, 2026; prices checked Oct 2, 2026. Outbound links to vendors are plain links; we do not earn commissions. How we review · Report an error