Renamer.ai: Pricing, Features & Best Use Cases

Our take: Renamer.ai suits accounting, admin and creative teams with many scanned or poorly named files who want content-based AI renaming through a web uploader or Mac and Windows app, with a free tier of 25 files a month.

Main limitation: Free is capped at 25 renames a month and web uploads are limited to 100MB per file.

By the AI Tool Atlas editors. Based on the vendor's official documentation; we have not tested this product hands-on. What “documented overview” means

Is Renamer.ai right for you?

Renamer.ai suits accounting, admin and creative teams with many scanned or poorly named files who want content-based AI renaming through a web uploader or Mac and Windows app, with a free tier of 25 files a month. Based on the vendor's documentation, not on a hands-on test.

Best for: Accounting and admin teams

Also a good fit for

People with many scanned documents

Consider another tool if free plan capped at 25 files per month

Or if

Web upload max file size 100MB
Paid plans capped (200 to 5,000 files/month)

Renamer.ai pricing and usage limits

Prices checked Sep 29, 2026 on the official US pricing page. Official pricing ↗ Prices and limits change often.

Free access and trial conditions

Starter plan with 25 free renames a month

None separate

Paid plans: what changes as you upgrade

Starter web

Free source (opens in a new tab)

Month

For: Trying AI renaming

Limits

25 renames per month

Includes

Desktop app
Batch rename

1 more

Magic Folders

Pro web

$9.95/mo source (opens in a new tab)

Month

Monthly equivalent; annual billing saves 15%

For: Regular file organization

Limits

200 files per month

Includes

Smart AI file renaming

Power User web

$29.95/mo source (opens in a new tab)

Month

Monthly equivalent

For: Heavy file management

Limits

1,000 files per month

Includes

Enhanced smart AI renaming
Priority support

Ultimate web

$99.95/mo source (opens in a new tab)

Month

Monthly equivalent

For: Large volumes

Limits

5,000 files per month

Includes

Priority support

Usage caps, credits and extra costs

Custom plan on request

Not stated

What is Renamer.ai, and how does it work?

Renamer.ai reads the content of files and renames them using naming templates. It works through a web uploader and a desktop app for Mac and Windows. Magic Folders watch chosen folders and rename new files automatically. The site states web uploads are stored up to 24 hours and desktop files are not stored.

Renamer.ai's official site: how the product presents itself. renamer.ai, captured Oct 1, 2026

What you provide and what you get back

What you give Renamer.ai and what comes back, from its documentation

You provide

PDFs, photos and documents
Naming template
Watched folders for Magic Folders

You get back

Renamed files
Batch rename results
Automatically organized folders

Where you can use it

Platforms: Web, Desktop
Account: Required
Platforms: Web, Windows, Mac
Max web file size: 100MB
File quotas: 25 / 200 / 1,000 / 5,000 per month
Supported files: PDFs, photos, documents

What people use Renamer.ai for

Scenarios are worked out by our editors from the documentation; the actual result depends on your input and plan.

Renaming scanned invoices

Who: Accounting and admin teams
You provide: Scanned invoice PDFs
Expected result: Files named by vendor, date or number
Plan needed: Pro (200 files a month)
Limitation: Needs readable scans source (opens in a new tab)

Organizing client documents for accountants

Who: Tax accountants
You provide: Client PDFs
Expected result: Consistently named client files
Plan needed: Starter for 25 files
Limitation: Free tier limited to 25 source (opens in a new tab)

Bulk renaming photos

Who: Creative and asset managers
You provide: Folder of photos
Expected result: Descriptive names across the set
Plan needed: Power User for 1,000 files
Limitation: Web upload max 100MB per file source (opens in a new tab)

Key features and their practical limits

Feature overview on the official site. renamer.ai, captured Oct 1, 2026

AI content-based renaming

Reads each file's contents and proposes a descriptive name Makes files searchable

Access: All plansLimit: Counted against monthly file quota source (opens in a new tab)

Bulk renaming

Processes many files at once in one run Saves time on large folders

Access: All plansLimit: Plan file limits apply source (opens in a new tab)

Custom renaming templates

Defines the naming pattern used for all renames Enforces conventions

Access: All plansLimit: Template setup required source (opens in a new tab)

Magic Folders

Watches chosen folders and renames new files in the background Keeps downloads tidy

Access: All plans via the desktop appLimit: Desktop app needed source (opens in a new tab)

Multilingual document support

Handles documents in multiple languages Suits international teams

Access: All plansLimit: Accuracy on languages not detailed source (opens in a new tab)

Pros, cons and deal-breakers

Reasons to choose Renamer.ai

Free Starter plan with 25 files a month Test with real files at no cost documented source (opens in a new tab)
Desktop files are not stored after processing Local renaming keeps data on your device documented source (opens in a new tab)
Web uploads auto-deleted after up to 24 hours Short retention documented source (opens in a new tab)
No long-term contracts stated Plans can be monthly documented source (opens in a new tab)
Mac and Windows desktop app Works outside the browser documented source (opens in a new tab)

Check before paying for Renamer.ai

Free plan capped at 25 files per month Ongoing use needs a paid plan documented source (opens in a new tab)
Web upload maximum file size is 100MB Large scans or videos cannot be uploaded documented source (opens in a new tab)
Paid plans capped from 200 to 5,000 files a month Big archives hit limits documented source (opens in a new tab)
Account sign-in required No anonymous use documented source (opens in a new tab)
Pricing page returned 404 Prices come only from homepage documented source (opens in a new tab)

How to use Renamer.ai for renaming scanned documents in bulk

Set up Renamer.ai

Open renamer.ai and sign in (free, no card)
Download the desktop app for Mac or Windows if you want Magic Folders
Set a renaming template
Choose files or a folder

Example: renaming scanned documents in bulk

Drop a batch of scanned invoices on the uploader
Select your template
Wait a few seconds for processing
Download the renamed files

Review and export the result

Compare old and new names in the preview
Confirm the file count against your monthly quota

Renamer.ai API

API access and separate billing

Renamer.ai has no public API in its official documentation. Docs page returned 404

Privacy, data use and commercial rights

Summarized from the vendor's current policies; this is not legal advice and a vendor's badge is not an independent audit.

How your inputs and outputs are handled

Web uploads stored temporarily so you can download renamed files; desktop files renamed on device

Web uploads up to 24 hours; desktop files not stored

Controls for business users

Enterprise-grade encryption stated

Renamer.ai alternatives by need

"Better suited" is based on documented features and pricing, not on a head-to-head test.

Notion AI: better suited to

Alternatives
Alternative	When to choose it	Pricing	Limitation
Notion AI		—	—	Compare

Explore Renamer.ai further

Renamer.ai pricing, plan by planEvery plan with USD prices, limits and what is free.Best AI writing and productivity toolsOur picks in this category, compared by price and free tiers.

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Renamer.ai FAQ

How much does Renamer.ai cost?

Starter is free with 25 files a month; Pro is $9.95, Power User $29.95 and Ultimate $99.95 per month (monthly equivalent). source (opens in a new tab)

How many files do paid plans allow?

Pro 200, Power User 1,000 and Ultimate 5,000 files per month. source (opens in a new tab)

Are my files stored?

Web uploads are kept up to 24 hours; desktop files are not stored after processing. source (opens in a new tab)

What is the maximum upload size?

100MB per file on the web version. source (opens in a new tab)

What are Magic Folders?

They watch chosen folders and rename new files automatically in the background. source (opens in a new tab)

Sources and review methodology

Official sources and verification dates

Renamer.ai home (includes pricing FAQ) homepage · checked Oct 1, 2026
Download homepage · checked Oct 1, 2026

Not verified: Pricing page (404); AI training use; Exact file types supported.

How we documented and maintain this page

Every fact about Renamer.ai above comes from the 2 official pages listed here, last compared on Sep 29, 2026; we have not run Renamer.ai ourselves, so it has no editorial score. How we check and re-check pages.

Article updated Oct 10, 2026; prices checked Sep 29, 2026. Outbound links to vendors are plain links; we do not earn commissions. How we review · Report an error